| Field |
Description |
Included In GL Posting |
Asset Name |
Common name of the asset |
Yes |
Asset Class |
Defines depreciation characteristics for asset (number of periods, method, GL accounts, etc.) |
Yes |
Date Placed in Service |
Date the asset begins depreciation in AssetEdge (for all new assets this date is typically the acquisition date) |
|
Asset Cost |
Acquisition cost or basis in the asset |
|
Salvage Value |
Estimated value at end of asset life. |
|
Transaction Currency |
Currency for asset (applicable in multi-currency environments) |
Yes |
Department |
Intacct standard dimension |
Yes |
Location |
Intacct standard dimension |
Yes |
Class |
Intacct standard dimension |
Yes |
Project |
Intacct standard dimension |
Yes |
AP Bills |
Bill that relates to the asset acquisition |
|
Legacy Asset ID |
Asset ID used in old fixed asset system |
|
In Use? |
Dropdown – “In Storage” or “In Use” |
|
Ownership |
Dropdown- “Leased”, “Owned”, or “Rented” |
|
Parent Asset |
Related asset. Typically used for asset additions having their own depreciable life but are related to anther asset (i.e. additions). |
|
Lease |
Related Lease object for capital leases. Lease object includes start date, end date, lessor, and lease document attachments. |
|
Asset Tag |
Free-form text, can be used for bar code |
|
Vendor |
Related Intacct vendor |
|
Vendor Serial Number |
Serial number of asset provided by vendor |
|
Quantity |
Used if you capitalize several assets together (10 laptops capitalized together). |
|
Description |
Free form text describing asset |
|
Document Attachment |
Any documents that pertain to the asset can be attached here. |
|
Small Photo |
Small photo of the asset |
|
Large Photo |
Large photo of the asset |
|
Physical Location |
Link to physical location object which allows you to track asset by a physical location that differs form Intacct’s location dimension. Included fields in this object are “Name”, “Description”, “Street Address 1”, “Street Address 2”, “City”, “State”, “Zip”, “Country” |
|
Employee |
Related Intacct Employee. Can be used for assets that are assigned out to employees (e.g. – employee laptops). |
Yes |
Original Service Date |
Date the asset first began depreciating (only used for assets that were partially depreciated in a different fixed asset system). |
|
Accumulated Depreciation Prior to Import |
Amount of accumulated depreciation before import asset into AssetEdge (only used for assets that were partially depreciated in a different fixed asset system). |
|
Posted Periods Prior to Import |
Number of posted months prior to import (only used for assets that were partially depreciated in a different fixed asset system). |
|
Comment |
Place to log miscellaneous comments about asset. |
|
Date Last audited |
Date field typically used when performing a physical location |
